The following list describes potential session formats at a SETAC meeting.
- Poster Sessions
- Platform Sessions
- Spotlight Sessions
Posters are displayed each day in the exhibit area. Poster sessions are grouped by topic.
Traditional Poster Session
Presenters are expected to attend their poster during all break periods and evening poster social to discuss their work with scientists visiting their poster.
Alternative Poster Sessions Formats
These sessions are conducted in the exhibit hall next to traditional poster sessions. Alternative poster sessions are more successfully in full collaboration with the meeting program committee and the SETAC office since they require special attention.
Poster Corner Session
In this type of a session a few posters (3-4) are grouped together for display all day in the poster and exhibition area and are discussed jointly at an assigned time (during coffee breaks and/or poster social). During the assigned Poster Corner session, the session chair gives a short introduction (~3 minutes) to the shared topic of the posters displayed in the Poster Corner and then each presenter briefly (~3-5 minutes) presents their poster. When all posters have been presented, the audience is given a chance for a Q&A. Often, audience members will visits a specific poster and ask questions of that author. The poster will be displayed all day in the same location.
This session format is conducted in an assigned large meeting room with platform, podium, screen, and projector.
Traditional Platform Session
Using this format, each presenter gives a scheduled oral presentation of a specified time using slides. A Q&A is scheduled at the end of each presentation. Presentations and Q&As in all concurrent sessions starts and stops at the same time allowing attendees to move from one session to another during Q&A. Chairs monitor timing of speakers and moderate the Q&A.
SETAC North America encourages Spotlight Sessions at annual meetings. Spotlight Sessions are developed to address cutting-edge scientific topics. These sessions take more preparatory work on the part of the session organizers; however, they are often rewarding to all participants and make for a diverse and stimulating program.
Spotlight Sessions are more successful when organized well in advance of the meeting and in collaboration with, if not entirely by, the program committee in full cooperation with the SETAC office. During session submission, the submitter has the option to request the session to be considered as a Spotlight Session. Individuals proposing Spotlight Sessions should provide additional information: They should explain how the session proposed meets the criteria provided below, include a description of the format requested, clarify whether abstracts will be solicited or not (i.e., only invited speakers) and, if applicable, list speakers that will be invited.
Criteria of SETAC Spotlight Sessions
- Related to the central theme of the annual meeting
- Related to a topic of regional importance to the location of the annual meeting
- Are currently of high societal concern
- Contribute to SETAC long-range planning
- Stimulate transdisciplinary collaboration (potential collaboration with another society)
Format of SETAC Spotlight Sessions
Spotlight Sessions can be composed of invited speakers only or a combination of invited speakers and solicited abstracts. They can utilize the traditional platform format (similar to other sessions or double the talk times) or alternative session formats (e.g., panel discussion, debates, and story-telling sessions).
Distinction Accorded to Spotlight Sessions
Spotlight Sessions highlighted in the program with extended descriptions, marketed distinctively, and recorded with permission. Spotlight Sessions confirmed during the abstract review will be assigned to specific rooms and time slot selected for high visibility. To maintain their status, a limited number of Spotlight Sessions may be accommodated during the SETAC North America annual meeting.